Terms and conditions

Regulations for Participation in the Congress

20th International Congress PMI Poland Chapter

November 27-28, 2025

I. General Provisions

1. The International Congress PMI PC will be held from November 27 to November 28, 2025, at the Airport Hotel Okęcie, located at ul. Komitetu Obrony Robotników 24, 02-148 Warsaw.
2. The organizer and the entity responsible for the event is PMI Poland Chapter, headquartered in Warsaw (02-672), ul. Domaniewska 47/10, NIP 525-227-89-73.
3. The regulations for participation in the Congress regulate the rules of:
4. a) participation in the Congress on November 27-28, 2025, and issues related to payment and cancellation of participation,
5. b) participation in Workshops held on November 27-28, 2025, including payment for Workshops and cancellation of participation.
6. The event website http://congress.pmi.org.pl/ provides information about the Congress, registration, and payment for participation in the Congress.
7. The meanings of the terms used in the Regulations:

1. Congress – The event named 20th International Congress PMI Poland Chapter organized by the Organizer, taking place in Warsaw from November 27 to 28, 2025;
2. Organizer – PMI Poland Chapter, headquartered in Warsaw (02-672), ul. Domaniewska 47/10, NIP: 525-227-89-73 – the entity responsible for the event;
3. Regulations – these regulations of the Conference;
4. GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons concerning the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. OJ L 2016 No. 119/1;
5. Participant – a person who is at least 18 years old and has full legal capacity, a legal entity, or an organizational unit without legal personality but capable of acquiring rights and incurring obligations in their name, who has correctly registered for the Congress using the system and meets the other conditions specified in the Congress Regulations.

II. Rules for Participation in the Congress:

1. The basis for participation in the Congress is the completion of the registration form available on the event website http://congress.pmi.org.pl/ and payment of the conference fee. Registration lasts until November 25, 2025, at 11:59 PM.
2. Participation in the Congress requires reading and accepting the Regulations.
3. Participation in the Congress is paid, and the cost of participation includes attending lectures, networking, workshops organized during the three-day event (November 27-28, 2025), conference and post-conference materials, coffee breaks, and lunch. The current price is provided on the Congress website. The price does not include travel, accommodation, and parking costs. The Organizer does not mediate in finding accommodation. 
4. The amount of the conference fee depends on the Participant’s registration date and any discounts granted to an individual Participant or groups of Participants. The final price is determined by the Organizer.
5. The Organizer reserves the right to change the price, which will be communicated via the website http://congress.pmi.org.pl/. The price change does not apply to already registered Participants.
6. The Participant is required to pay the participation fee for the Congress within 7 days from the date of confirmation of registration for the Congress by the Organizer or no later than the day before the event, i.e., November 26, 2025 (in the case of registration for the Congress less than 7 days before the event).
7. Promotional and group discounts are not cumulative.
8. Applications for participation will be accepted until the available slots are filled.
9. The Organizer has the right to deny the Participant’s participation in the Congress for reasons attributable to the Participant if the Participant’s participation may disrupt the Congress due to inappropriate behavior or threaten the safety of other Congress participants or property.
10. The Organizer reserves the right to conduct contests and promotional actions, in which the prizes will be individual discounts for participation in the Congress or Workshops (individual promotional codes).
11. Participation in the Congress and Workshops must be confirmed by the Participant’s signature on the attendance list each day of the Congress.

III. Rules for Participation in Workshops:

1. The basis for participation in the Workshops is the completion of the registration form available on the event website http://congress.pmi.org.pl/ and payment of the fee for participation in the Congress. Registration lasts until November 25, 2025, at 11:59 PM.
2. Participation in the Workshops requires reading and accepting the Regulations.
3. Information about the Workshops will be provided on an ongoing basis on the event website.
4. The maximum number of participants in a single Workshop is 20.
5. The Organizer reserves the right to change the maximum and minimum number of participants.
6. Changing the Workshops selected by the Participant to others is possible only if there are still available slots in the newly selected Workshops.
7. The Organizer reserves the right to cancel the Workshops in case of an insufficient number of participants or other situations beyond the Organizer’s control. Participants will be informed about the cancellation of the Workshops via email. If the Participant wishes to change Workshops, they will be given the opportunity, provided there are available slots in the selected Workshops.

IV. Gross Cost of Participation in the Congress for Non-PMI Members

1. For participants registered by January 31, 2025, inclusive (Blind ticket), the price is 2025 PLN gross per person.
2. For participants registered from February 01, 2025, to April 29, 2025, inclusive (Early Birds ticket), the price is 2700 PLN gross per person.
3. For participants registered from April 30, 2025, to June 15, 2025, inclusive (Spring Fresh Sale ticket), the price is 2531 PLN gross per person.
4. For participants registered from June 16, 2025, to July 31, 2025, inclusive (Secure Spot ticket), the price is 2700 PLN gross per person.
5. For participants registered from August 01, 2025, to September 30, 2025, inclusive (Regular ticket), the price is 3000 PLN gross per person.
6. For participants registered from October 01, 2025, to November 25, 2025, inclusive (Late Birds ticket), the price is 3300 PLN gross per person.
7. Failure to pay within 7 days or by November 25, 2025 is not equivalent to resignation from participating in the Congress. Resignation from participation in the Congress must be made in the manner specified in point XI, section 1 or 2 of the Regulations.
8. The Organizer reserves the right to extend the time for selling tickets at a preferential price, which will be communicated to participants on the event website.

V. Gross Cost of Participation in the Congress for PMI Members

1. For participants registered by January 31, 2025, inclusive (Blind ticket), the price is 2025 PLN gross per person.
2. For participants registered from February 01, 2025, to April 29, 2025, inclusive (Early Birds ticket), the price is 2160 PLN gross per person.
3. For participants registered from April 30, 2025, to June 15, 2025, inclusive (Spring Fresh Sale ticket), the price is 2025 PLN gross per person.
4. For participants registered from June 16, 2025, to July 31, 2025, inclusive (Secure Spot ticket), the price is 2160 PLN gross per person.
5. For participants registered from August 01, 2025, to September 30, 2025, inclusive (Regular ticket), the price is 2400 PLN gross per person.
6. For participants registered from October 01, 2025, to November 25, 2025, inclusive (Late Birds ticket), the price is 2640 PLN gross per person.
7. Failure to pay within 7 days or by November 25, 2025 is not equivalent to resignation from participating in the Congress. Resignation from participation in the Congress must be made in the manner specified in point XI, section 1 or 2 of the Regulations.
8. The Organizer reserves the right to extend the time for selling tickets at a preferential price, which will be communicated to participants on the event website.

VI. Gross Cost of Participation in the Congress for Organizations Registering 5 or More People

1. Prices for organizations registering 5 or more people will be determined individually.
2. Participants registering from one organization are asked to send an email requesting group registration to congress@pmi.org.pl.
3. The Organizer also allows including information in their registration system about treating the registration as part of a group registration of a given organization in the “COMMENTS” field for the purpose of issuing a collective invoice and applying preferential group discounts.
4. For group registrations (for groups of at least 5 people), each member of the registered group must accept bank transfer as the payment method.

VII. Payment Deadlines for Participation in the Congress:

1. A participant who has chosen the bank transfer payment method in the online registration system is obliged to make the payment within 7 days from the date of registration, but no later than November 25, 2025. In the case of payment made on November 25, 2025, the Participant is obliged to send the transfer confirmation to congress@pmi.org.pl immediately before the event starts.
2. For organizations registering 5 or more people, the VAT invoice payment deadline will be determined individually.

VIII. Payment Rules

1. The Participant enters into a participation agreement in the Congress upon registration.
2. Entering into the agreement obligates the Participant to make payment for participation in the Congress according to points IV or V or VI of the Regulations.
3. The Participant makes payment for participation in the Congress through:

a) Bank transfer (if bank transfer is chosen as the payment method in the online registration system). After receiving confirmation of the registration from the Organizer via email, the Participant is asked to make the payment by bank transfer using the following details:

PMI Poland Chapter

1. Domaniewska 47/10

02-672 Warsaw

mBank S.A.

Account Number: IBAN: PL 95 1140 1010 0000 2752 6500 1014

In the transfer title, please include: 

20th. International Congress PMI Poland Chapter“.

b) Online payment via the Ticketbutler platform.

4. Upon confirming the registration via email by the Organizer and the Participant’s payment, the Organizer will send the Participant a VAT invoice via email within 7 days. A paper VAT invoice can also be issued and sent to the Participant at the provided address upon request. To request this, contact the Organizer at congress@pmi.org.pl.
5. At the Participant’s request, a pro forma invoice can be issued.
6. If the payment is not made within the deadlines specified in points IV, V, and VI, the Participant should inform the Organizer via email at congress@pmi.org.pl, indicating the reasons for the payment delay.
7. The Participant’s absence during the Congress and/or failure to cancel in accordance with point XI, section 2 of the Regulations, and failure to pay before the event, will result in PMI Poland Chapter issuing an invoice and initiating all possible collection processes, including listing in the National Debt Register (KRD).
8. It is possible to transfer the Congress fee to another person after prior agreement with the Organizer and confirmation via email from congress@pmi.org.pl.

IX. Amendments to the Regulations

1. The Organizer reserves the right to amend the Regulations. Participants will be notified of any amendments via the email addresses provided during registration or on the event website. Amendments to the Regulations do not apply to participants who have already completed the registration process and made payment before the amendments come into effect.
2. The amendment to the Regulations will come into effect on the date indicated in the notification of the amendment.

X. Complaints and Refunds

1. Complaints regarding the Congress should be submitted to the Organizer at the following address: PMI Poland Chapter, ul. Domaniewska 47/10, 02-672 Warsaw, or via email to: congress@pmi.org.pl within 14 days from the end of the Congress.
2. The complaint should include the Participant’s details, a description of the situation, and the reason for the complaint.
3. The Organizer will consider the complaint within 30 days from the date of its receipt and will inform the Participant about the decision via email or traditional mail.
4. In the event of cancellation of participation in the Congress by the Participant, a refund will be made according to the following rules:

a) If the resignation from participation in the Congress is submitted until October 31, 2025, inclusive, the Organizer will refund 100% of the participation fee.

b) If the resignation from participation in the Congress is submitted from November 01, 2025, to November 11, 2025, inclusive, the Organizer will refund 50% of the participation fee.

c) If the resignation from participation in the Congress is submitted after November 11, 2025, the Organizer will not refund the participation fee.

d) Resignation from participation in the Congress must be submitted in writing via email to: congress@pmi.org.pl or via traditional mail to: PMI Poland Chapter, ul. Domaniewska 47/10, 02-672 Warsaw. The date of receipt of the resignation by the Organizer will be considered the date of resignation.

5. In the event of the Congress being canceled by the Organizer for reasons not attributable to the Participant, the Organizer will refund 100% of the participation fee.

XI. Final Provisions

1. By registering for the Congress, the Participant agrees to the use of their image in promotional materials, photos, and videos taken during the event, provided by the Organizer.
2. The Organizer does not provide insurance for participants against accidents, loss, or damage to personal property. The Participant is responsible for obtaining appropriate insurance if desired.
3. The Participant consents to the processing of their personal data by the Organizer for the purpose of organizing the Congress, as well as to receive information and promotional materials related to the activities of the Organizer and its partners. The data will be processed in accordance with the GDPR.
4. Any disputes arising from participation in the Congress will be resolved by the competent court for the Organizer’s registered office.
5. The Regulations are effective from the date of publication on the event website.